Privacy Policy
Last Updated: 1 August 2026
Introduction
This Privacy Policy explains how James Rose Photography and Video (“we”, “us”, “our”) collects, uses, stores, and protects your personal information when you use our photography and videography services, visit our website, or contact us.
We are committed to protecting your privacy and processing personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable UK privacy laws.
Who We Are
Business Name: James Rose Photography and Video
Website: www.jamesrose.photography
Email: contact@jamesrose.photography
Telephone: 07725 465317
Location: Orpington, Kent, United Kingdom
For any questions regarding this Privacy Policy or your personal data, please contact us using the details above.
Personal Information We Collect
We may collect and process the following categories of personal data:
Contact Information
Name
Email address
Telephone number
Postal address (where relevant)
Details provided through enquiry forms or email correspondence
Photography and Videography Content
Photographs of individuals
Video recordings of individuals
Audio recordings captured during filming
Event and session imagery
wEdited and unedited media files
Website Usage Information
When you visit our website, we may collect:
IP address
Browser type and version
Device information
Pages viewed and time spent on the website
Analytics data collected through cookies
How We Collect Information
We collect personal information when:
You contact us about our services
You book photography or videography services
We photograph or film you during a session or event
You submit information through our website
You consent to analytics cookies on our website
How We Use Your Information
We use personal information to:
Respond to enquiries and provide quotations
Deliver photography and videography services
Edit, process, and provide final media
Manage bookings and client communications
Issue invoices and maintain business records
Improve our services and website performance
Comply with legal and regulatory obligations
Lawful Basis for Processing
Under UK GDPR, we process personal data on the following legal bases:
Contract
Where processing is necessary to fulfil a booking, agreement, or service requested by you.
Legitimate Interests
Where processing is necessary for the operation, administration, and improvement of our business, provided that such interests do not override your rights and freedoms.
Consent
Where you have provided consent, including:
Acceptance of analytics cookies
Use of photographs or videos for marketing purposes where consent is required
Legal Obligation
Where we must process personal data to comply with legal or regulatory requirements.
Use of Photographs and Videos
Photography and videography services inherently involve capturing images and recordings of individuals.
Media content may be processed for:
Providing the contracted service
Editing and post-production
Delivery of final photographs and videos
Backup and archive purposes
We will only use photographs or videos for marketing, portfolio, website, social media, promotional materials, or other public-facing purposes where we have an appropriate lawful basis to do so.
Where required, we will obtain consent before using identifiable images for promotional purposes.
Sharing Personal Information
We do not sell personal information.
We may share information with trusted third-party service providers where necessary, including:
Cloud storage providers
Website hosting providers
Software and editing platforms
Professional advisers
Printing, album, and product fulfilment suppliers
Accounting and invoicing providers
These providers are required to process information securely and only for authorised purposes.
Data Storage and Security
We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, disclosure, or alteration.
However, no method of transmission or storage can be guaranteed to be completely secure.
International Data Transfers
Some service providers may store or process information outside the United Kingdom.
Where this occurs, we will ensure appropriate safeguards are in place to protect personal data in accordance with UK GDPR requirements.
Data Retention
We retain personal information only for as long as reasonably necessary for business, contractual, legal, and accounting purposes.
Photography and videography files may be retained for:
Archive and backup purposes
Future client requests
Portfolio management where permitted
You may contact us to discuss retention periods relating to your specific project.
Cookies
Our website uses analytics cookies to help us understand how visitors use the site and to improve website performance.
Analytics cookies may collect information including:
Pages visited
Time spent on pages
Device and browser information
General geographic location information derived from IP addresses
You can control cookie preferences through your browser settings and through any cookie consent tools provided on the website.
Your Rights
Under UK GDPR, you may have the right to:
Request access to your personal data
Request correction of inaccurate data
Request deletion of personal data in certain circumstances
Request restriction of processing
Object to certain types of processing
Request transfer of your personal data where applicable
Withdraw consent at any time where processing relies on consent
To exercise any of these rights, please contact us using the details above.
Complaints
If you are concerned about how your personal information is being handled, please contact us first so we can attempt to resolve the matter.
You also have the right to complain to the Information Commissioner’s Office (ICO):
Website: https://ico.org.uk
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be published on this page and will take effect immediately upon publication unless otherwise stated.
Contact
James Rose Photography and Video
Website: www.jamesrose.photography
Email: contact@jamesrose.photography
Telephone: 07725 465317
Orpington, Kent, United Kingdom